When you find yourself with too much to do and too little time, hiring a virtual assistant is the key to being more productive on the important things.
A Virtual Assistant can help your business in many ways. The below list is not a full list of services that a VA can offer – just a starting point.
- Bookkeeping and payroll duties: calculating hours, adding expenses, updating salaries.
- Receptionist duties: answering calls, leaving voicemails and checking messages.
- Database building, entry and updates (sales, contacts, CRM, etc.).
- Performing banking needs, like paying bills and transferring funds.
- Writing and sending invoices to clients.
- Creating, filing and presenting weekly reports on sales, deliverables, hours and tasks.
- Checking email, responding to customer inquiries and managing spam.
- Organizing technical support tickets and participating in chat support.
- Creating and sending out greeting cards, invitations, newsletters and thank you notes.
- Establishing, updating and managing a calendar of important events.
- Scheduling appointments with clients, businesses and salespeople.
- Launching and maintaining cloud computing accounts (DropBox, OneDrive, Google).
- Converting, merging and splitting .PDF files.
- Preparing training manuals for new staff members or remote workers.
- Composing documents from handwritten drafts, faxes and dictations.
- Create forms or surveys for customer feedback.
- Proofreading documents and other office materials.
- Producing graphs from your spreadsheets.
Rob Dawson – Co-Founder of Time Doctor (Check them out)
So, why would you want to hire a Virtual Assistant?
Reduced labor costs:
You aren’t responsible for employee taxes, benefits (such as dental/vision/medical), workers compensation or holidays/sick leave. You also aren’t paying a full time employee full time wages.
Productivity is increased:
According to the Bureau of Labor Statistics, the average office worker works 44 hours per week, or 8.8 hours per day.
Do you know how productive the average office worker is during those 8.8 hours per day?
According to this study, just 2 hours and 23 minutes per day! It shows that the most time was spent on these tasks instead of productive work:
- Checking social media – 44 minutes (spent doing this during working day)
- Reading news websites – 1 hour 5 minutes
- Discussing out of work activities with colleagues – 40 minutes
- Making hot drinks – 17 minutes
Smoking breaks – 23 minutes
- Text/instant messaging – 14 minutes
- Eating snacks – 8 minutes
- Making food in office– 7 minutes
- Making calls to partner/ friends – 18 minutes
- Searching for new jobs- 26 minutes
Hiring a virtual assistant, you pay for the work done, not for checking social media or smoke breaks, which increases the productivity for your business.
Put focus back on the main goals in your business. Virtual Assistants tackle the mundane tasks that keep you bogged down. Checking and responding to emails, answering calls, dealing with customer service and more. These are tasks that you won’t have to worry about.
Let’s chat today about your needs and how we can help!